How painful is migration from Excel and WhatsApp?

Upload your sheets during onboarding; most spaces are live in an afternoon, and everything exports back to Excel any time.

Who runs the Google Ads?

You do, without an agency — a 12-question wizard writes the keywords and ads, launches paused in your own account.

Is there a free trial?

30 days on the Growth plan, with your real data loaded, no card needed.

CoWorkRM — coworking management software for India

Why operators switch

Most spaces run on five tools and a spreadsheet. The money leaks in the gaps between them.

5 tools

…and nobody owns the follow-up

Enquiries land on a personal WhatsApp, a JustDial call, a walk-in and a web form. Tours never get booked — the lead signs next door.

3–5 days

every month, building the 1st

Invoices made by hand in Excel, reminders sent one by one, deposits and GST tracked separately. Late payments and disputes follow.

₹16,000+

what global platforms charge

The well-known tools bill $165–206 a month in dollars — and still don't do WhatsApp, your phone numbers, or your staff's payroll.

The market

India's flex market is growing beyond the metros.

The big platforms are priced for the top-10 operators in the top-7 cities. The other two thousand spaces — the independents, and everything growing in Tier-2 — are exactly who CoWorkRM is built for.

Sources: Vestian (Dec 2025, Mar 2026) · Mordor Intelligence (2026)

A coworking operator reviewing his space on a tablet, members working behind him

▦

Built for the independents1–20 branches · 20–2,000 desks · owner-run

1,400

flex centres in the top seven cities

67%

The top 10 operators hold 67% of the stock. Everyone else is an independent — running on sheets.

575+

centres already in Tier-2 cities

29%

Nearly 29% of all flex centres in the country, on about 9 million sq ft — far from the metro price lists.

13.9% / yr2×

market size by 2031

$4.53B2026

$8.7B2031

A 13.9% yearly growth forecast — most of it outside the buildings the global tools were priced for.

The growth engine

The only tool a space needs between "someone messaged" and "money came in on the 1st".

Every module shares one contact record — so a WhatsApp chat, a call, a tour, an agreement and an invoice all sit on the same person, across every branch.

Capture

A WhatsApp, a call or a walk-in becomes a lead with an owner and a follow-up on the same minute.

New number messages → lead + auto-reply → nothing falls through

→

Follow up

My Day task list, tour booking, journeys that drip follow-ups, and calls that ring the right team.

Dial from the app → sales ring group → call logged with outcome

→

Convert & bill

Plan, deposit and agreement on one record — then invoices, reminders and overdue nudges go out on the 1st by themselves.

The 1st runs itself · GST-ready · deposits tracked

→

Serve & retain

Members book rooms and pay in the app; agreement expiries trigger WhatsApp renewal reminders before desks go empty.

Expiry in 30 days → renewal reminder already scheduled

What it's worth

One extra desk sold pays for the Growth plan.

Growth plan, per month

₹6,999

Or ₹69,990 for the year when paid upfront — two months free.

≈

One desk, rented for a month

🪑

₹5,000 – ₹14,000

Published desk rents in Pune, Hyderabad and Gurugram. Put your own desk price in the sliders below.

Convert one more enquiry each month — or keep one member who would have left — and the software has paid for itself. Check it against your own numbers:

How much is one more desk filled worth to you?

Total seats 80

Average price per seat / month ₹7,000

Current occupancy 70%

Assumes an 8-point occupancy lift from owned follow-up and marketing, plus 2% of rent recovered from automatic reminders. Convert one more enquiry a month — or keep one member who would have left — and the software has paid for itself.

Extra revenue per month ₹44,800

versus ₹6,999/mo for the Growth plan — about one desk's rent

Extra desks filled6

Late rent recovered₹7,840

Paybackunder a week

Why switch

What you're running on today, versus CoWorkRM.

The job

Excel + WhatsApp
groups

Global platforms
(Nexudus · OfficeRnD · Optix)

ONE PLATFORM · ONE BILLCoWorkRM

✆Enquiry from a missed call

Someone remembers, maybe

Member CRM; marketing is separate

Lead with an owner, the same minute

✉WhatsApp with members & leads

One personal phone

Not listed

Official API: shared inbox, templates, auto-replies

₹Billing on the 1st

3–5 days in Excel

Email invoices only

Invoices, deposits, GST + WhatsApp reminders, automatic

☎Phone calls

One staff mobile, no log

Not listed

IVR + ring groups on the SIM numbers you already own

◈Visitor register

Paper at reception

Covered — at dollar prices

QR check-in, host notified, day-pass → lead

♟Staff attendance & payroll

Not listed on any vendor page

Attendance, leave, shifts and salary built in

ΣWhat it costs you monthly

Days of your time

$165–206 ≈ ₹14,000–18,500

From ₹2,999 per location, in ₹

Seen enough?Book the 30-min demo

The product

One platform for the whole space.

Web dashboard for the team, mobile app for members — and every module writing to the same contact record.

▤MembersProfiles, plans, roles

◈VisitorsEntry and tracking

▣RoomsMeeting-room booking

◎CRMLead-to-sale pipeline

CoWorkRMOne login · every branch

♟HR & payrollAttendance, leave, pay

✉CommunityMessages, boards, events

▦AccessPhone or card entry

◔AnalyticsReports for the owner

ROLLING OUT

Email and WhatsApp campaignsGoogle Ads from the appWi-Fi controlPhone and IVREmail and WhatsApp campaignsGoogle Ads from the appWi-Fi controlPhone and IVR

Feature comparison

Operations match; growth and staff tools set us apart.

Feature	Nexudus	OfficeRnD	Optix	CoWorkingOps	CoWorkRM
Member app, rooms, visitors	✓	✓	✓	✓	✓
Lead CRM	✓	Member CRM	✓	✓	✓
Door access control	✓	Add-on	Add-on	—	✓
Staff HR and payroll	—	—	—	—	✓
Email campaigns	—	—	Add-on	✓	↗ Rolling out
WhatsApp campaigns	—	—	—	—	↗ Rolling out
Google Ads from the app	—	—	—	Online ads	↗ Rolling out
Wi-Fi control	Add-on	Add-on	Add-on	—	↗ Rolling out
Phone and IVR	—	—	—	—	↗ Rolling out

✓ IncludedAdd-on = third-party integration— = not listed on the vendor's public feature page, October 2026↗ Rolling out

Everything under one login

Nine jobs, one login — for the owner, the team, every member and every partner.

◎

CRM & leads

Pipeline with sources (WhatsApp, Google Ads, JustDial, walk-in, web), My Day task list, tour booking, lost-reason tracking and drip follow-up journeys.

Sales & community manager, daily

✉

WhatsApp — official Business API

Shared team inbox with assignment, templates, broadcasts with cost report, auto-replies by working hours, and journeys. New numbers become leads on their own.

Payment-due & renewal messages are a switch in Settings

☎

Phone & IVR

Cloud engine with IVR, ring groups, recording and AI summaries — or Direct mode on your own PBX, so the SIM and landline numbers customers dial stay exactly as they are.

Every call lands on the contact

▤

Members & billing on the 1st

Plans (desk, cabin, virtual office, day pass), deposits, agreements with expiry reminders, GST-ready invoices on the 1st, payment tracking and overdue nudges.

The 1st runs itself

◈

Visitors, rooms & events

QR check-in at the door with host notification, visitor history, day-pass conversion to lead, meeting-room booking, tours and events with reminders.

Front desk, all day

♟

HR & payroll

Attendance, leave, shifts and salary with an employee app and role-based permissions — the space's own staff, in the same system.

No separate HR subscription

✦

Partners & marketing

Channel partners and brokers get their own login for referred members and commissions; Google Ads and Meta lead capture with source-wise cost.

Campaigns & in-app ads rolling out

See all of it, live, on your own numbers.

A 30-minute demo — inbox to lead, call to log, invoice run for the 1st.

Book a demo

The mobile app

Your whole space, in your pocket. Your members', too.

Owners see occupancy, leads and collections between meetings. Managers work their follow-up list. Members get invoices, book rooms and pay in two taps. Partners track their referrals. One app, a login for each of them — across every branch.

GET IT ONGoogle Play DOWNLOAD ON THEApp Store

Scan with your phone camera —
you'll be inside the app in under a minute.

CoWorkRM across devices — desktop phone module, laptop dashboard, WhatsApp broadcasts on mobile, member app and tablet reports

Why it wins

Three things to remember after this page.

Nothing falls through

A WhatsApp, a call or a walk-in becomes a lead with an owner and a follow-up on the same minute. Ask yourself: how many of last month's enquiries did nobody call back? CoWorkRM shows you that number on day one — Excel cannot.

CRM + WhatsApp + PhoneOne contact record for every conversation

The 1st runs itself

Invoices, reminders and overdue nudges go out without anyone opening Excel. Deposits, agreements and GST sit on the same member record, and renewal reminders fire 30 days before an agreement expires.

Members & billing3–5 days of month-end work, returned to you

Your numbers, your PBX

Keep the SIMs and landline customers already dial — Direct mode registers the app on the PBX you own and turns them into a team phone system with IVR, ring groups and a log on every contact.

Phone & IVRNo number change, no porting, no new habits

Getting started

Live in two weeks. Nothing locked in, ever.

We do the heavy lifting — your team's job is one training hour and a WhatsApp message to members. Everything exports back to Excel any time you want it.

A front-desk manager checking a visitor in on a tablet

◈

Day 14 at the front deskQR check-in on · paper register retired

DAY 1

Demo

Walk through your space's own workflow on your own numbers, and pick a plan.

DAYS 2–5

Import

We load members, plans, deposits, agreements, rooms and staff from your existing sheets.

DAYS 6–10

Train

Front desk and manager training; members get the app invite on WhatsApp.

DAY 14

Go live

The old registers are retired, the invoice cycle is set for the 1st, and support stays on call.

Pricing

Three plans, priced per location. Growth costs about one desk.

Every plan runs the space; the growth modules are what you step up for. Pay yearly and get 12 months for the price of 10, with onboarding free.

FOUNDING 25The first 25 spaces get 40% off for 12 months — in return for a testimonial and a reference call.

Starter

₹2,999/mo

per location · up to 50 members

Members and plans
Visitor entry
Meeting-room booking
Community and member app
Basic reports

Start free trial

Growth

₹6,999/mo

per location · up to 200 members

Everything in Starter
CRM lead pipeline
Email and WhatsApp campaigns
HR and payroll
Full analytics

Start free trial

Pro

₹12,999/mo

per location · unlimited members

Everything in Growth
Google Ads from the app
Access and Wi-Fi control
Phone and IVR
Priority support

Book a call

Proposed prices, excluding GST · 30-day free trial on Growth · extra locations 15% off from the 2nd, 25% off from the 6th · WhatsApp messages at cost +10%, ad spend paid directly to Google · monthly plans cancel any time

Before you decide

Questions founders ask us

We manage fine on Excel and WhatsApp. Why change?

How many leads from last month did nobody call back? CoWorkRM shows you that number on day one — Excel cannot. Migration is on us: we import your members, plans, deposits and agreements, and everything exports back to Excel any time.

Our members won't download another app.

They don't have to. Invoices and reminders reach them on WhatsApp. The app is for those who want to book rooms and pay in two taps.

We don't want to change our phone numbers.

You won't. Direct mode registers the app on the PBX you own; your SIMs and the landline customers already dial stay exactly as they are — the app just turns them into a team phone system with a log on every contact.

Isn't the WhatsApp API expensive?

You see the cost per conversation in INR inside the app; utility messages like payment reminders cost under a rupee each, billed at cost plus 10%. Broadcasts pause automatically before Meta's tier limit.

We have three branches with different managers.

One login, branch-wise permissions, one dashboard for you. Each manager sees only their branch; you see occupancy, collections and pipeline across all of them.

Where is our data stored, and can we leave?

In your own account on Indian-region servers, encrypted in transit, with role-based access. Members, payments, attendance and leads export to Excel whenever you want — your data is yours.

What does onboarding cost?

₹9,999 once, including data import — waived entirely on any yearly plan. You're live in two weeks, with training for the front desk and managers included.

See it on your own numbers

A 30-minute demo on your own numbers — then 30 days free on Growth, with your real data loaded.

Leave your number and we'll call back within working hours. You'll see a WhatsApp become a lead, a call ring the sales group, and the invoice run for the 1st — on your space's own workflow. Leaving after the trial means losing a working system; most spaces don't.

No card needed · WhatsApp onboarding · cancel anytime

A community manager working leads on her phone at the front desk

An owner reviewing collections on a tablet in his space

The demo runs on your own numbers — your WhatsApp, your member list, your invoice cycle.